PhD Job Day

Privacy Policy

Personal data protection policy – ​​PHD JOB DAY –

General Information

Concerned about the protection of the privacy of its staff members, of its students and its various partners, the University of Lille complies with the rules for protecting personal data from the European regulation (UE) 2016/679 of the European Parliament and the Council of 27 avril 2016 (GDPR) and some Data Protection Act and Civil Liberties 6 January 1978 modified (LIL).

The various processing of personal data implemented as part of the activities of the University of Lille are placed under the responsibility of the University of Lille., operate 42 rue Paul Duez, 59 000 Lille, that she acts in her own name, by using a subcontractor or as part of joint responsibility (GDPR, art. 26).

The Data Protection Officer (DPO) from the University of Lille is Jean-Luc Tessier.


This policy presents the principles followed by the University of Lille in the implementation of data processing which is carried out in the form of a site (PHD JOB DAY) for doctoral students from regional universities and potential recruiters.

It also aims to satisfy the information obligation weighing on the University of Lille with regard to persons concerned by the processing of personal data carried out under its responsibility. (GDPR, art. 12).

Purpose and legal basis of processing

The main purpose of the processing of personal data caused by the use of the PhD Job Day site is to facilitate the relationship between doctoral students from regional universities and potential recruiters through the organization of events. (formation, remote interviews etc…). Its legal basis is the execution of a mission of public interest (GDPR, art. 6, 3. b).

The University may implement other processing of personal data, particularly for archival or statistical purposes. (GDPR : art. 5, 1 b.). To do this, the University undertakes to respect guiding lines recommended by the European Data Protection Board regarding the article 6. 4 you RGDP.

What information do we collect ?

The personal data collected as part of these processing operations may include :

  • Data relating to the professional life of the doctoral student and students : CV (nom, first name, addresses, phone number), professional training, distinction etc …).

  • Doctoral student connection data, master's students 2 and recruiters ( address IP, event logs).

  • Cookies

Types de cookies

– Cookies and trackers collected for the sole purpose of the proper use of the establishment’s websites.
– Third-party cookies reserved for a limited number of websites whose deposit is subject to the consent of the people concerned.

Cookie management

The management of cookies and trackers collected for the sole purpose of the proper use of the establishment's websites is carried out via the application. Complianz | GDPR/CCPA Cookie Consent in compliance with article 82 of the so-called information technology and freedom law and following the recommendations and guidelines formulated by the CNIL.
Consent to the deposit of third-party cookies is obtained prior to depositing and/or reading cookies and for a maximum period of six months.. This consent can be withdrawn at any time by following a link titled Manage Consent, available in the footer of the website concerned.

How long do we keep them for? ?

Your personal data collected by the University of Lille are kept in a form which allows your identification for the time strictly necessary for the purposes for which the personal data are processed. They will be kept until the deletion of the recruiter accounts and the student/doctoral accounts or for the duration of the contract with the Toutenimage company..

Beyond, this data can be archived on a separate computer medium with very limited access, in accordance with the rules applicable to public archives and private archives.

Who processes and has access to the processed data ?

Internal recipients of the University of Lille

  • CV Analysts

  • Students

  • Doctoral students

External recipients the University of Lille

  • Company all in image

  • Hauts de France Regional Council

  • APEC (Association for Executive Employment)

To the extent that this is necessary for the purpose for which the data is processed, the University [can] use a personal data processor responsible for processing personal data on your behalf and according to your instructions.

In this case the University :

  • undertakes to establish a contractual relationship with its subcontractors guaranteeing the persons concerned a high level of protection of their personal data ;

  • reserves the right to carry out an audit of its subcontractors to ensure compliance with the provisions of the GDPR.

What are your rights and how can you exercise them ?

You have the following rights :

  • right to be informed ;

  • permission to access ;

  • right of rectification ;

  • right of erasure within the limits set by the article 17 GDPR.

  • right to suspend processing ;

  • right to data portability within the limits set by article 20 GDPR.

  • right of opposition within the limits set by article 21 GDPR.

Unless specific procedure brought to the attention of the persons concerned (eg., for unsubscribing from mailing lists by automated means or for access to examination papers), questions and requests to exercise rights can be addressed (in this case providing proof of identity) to the Personal Data Protection Officer

Data Protection Officer
University of Lille
42 rue Paul Duez
59000 LILLE

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